4/18/19 Meeting

Notes

What We Discussed

  • Content Verbiage Help - Sunshine asked if there was anyone she could talk to about working on the site's verbiage. Shawn cited Cassie as a great resource for creating on-brand content. He also cited that Kim is a great resource for photography and on-brand feature text. Tara also was able to pop in to the meeting, and when Sunshine mentioned this, Tara offered to meet with Sunshine herself to work on it. They agreed to set up a meeting and carve out an hour to work on it.
  • Students Page Reconfiguration - We discussed this again and reviewed the proposed design. Sunshine is really happy with the solution. We agreed to move forward with it whenever she is ready. She is ready whenever we are, so I am going to move forward on getting it all taken care of. We also discussed the "in-between pages" (the Master of Science page), and how we will handle them. We agree to keep the existing pages and their design as they seem to serve the purpose well.
  • Alumni Job Opportunities Wufoo - Sunshine mentioned that the person who is supposed to send Sunshine new Job Opportunities has not been receiving any of the Wufoo form submissions via e-mail. We explained that it is a specific setting that likely needs to be turned on within Wufoo. Sunshine is not sure of the login, but Shawn mentioned that we could possibly get that information from support. Shawn reached out to Elise in the meeting. We will keep Sunshine posted on any updates on information. We also want to put the login information in our (ITS) resource in case we ever need to get in there in an emergency.
  • Outreach Events - Sunshine mentioned that there was no need to actively push registration information on these pages as the school is having no problem filling up spots. We agreed that to do this Sunshine could just avoid linking to registration forms on event pages, and avoid citing dates. These pages would then be purely informational and she would not have to worry about updating pages to remove date-sensitive material. We also talked about converting existing event pages into the new event page template (currently used by Destination Dentistry and Dental Academy). Sunshine is fine with moving forward with this page conversion once things slow down, as it is not high priority. 
  • Continuing Education - We discussed how to handle events in the Conferences & Courses bar. We proposed changing this bar to highlight the next Upcoming Event, rather than list out multiple events. We would then have a link to "View All Events", which would lead to a listing page identical to the existing Upcoming Events Page. The only difference would be that you would not have to manually update this yourself as we could pull all relevant information from the CE feed. 
    • Mesaros Symposium / Lectureship / thing - This page can become more like Deans Colloquium. We proposed this be a hybrid of content pulled from the CE feed, as well as additional fields you can add to each event to highlight information the CE feed doesn't have (such as the speaker, speaker title, etc). Sunshine liked this proposal and we agreed to move forward with this approach.
  • Research/Department of Research - We reviewed the decision to combine these two pages. Sunshine is going to work on getting any content from the existing Research landing page onto the Department of Research page (which will be becoming the new Research landing page). We will work on making it so that when it becomes the new landing page, the feature text will change from "Department of Research" to something less specific, like "Our Research". Whenever Sunshine is ready to make this transition, she will give us the go ahead and we will make all appropriate changes to make it live.
  • Hub - We showed Sunshine Hub. In short, it's an internal "hub" for some of the more internal-facing resources and information to live on, rather than our school websites which are geared to the general public and recruitment. We also showed her the Dentistry "hub", and explained that she can put any internal resources she'd like on there, all she needs to do is send anything our way and we will add it!
  • Cabin - We were super excited to show you Cabin! With a reasonably easy to remember URL (dentistry.hsc.wvu.edu/cabin - sparkle, sparkle!), we hope that this will become a sort of "hub" for you and any web related needs. Please take your time and become familiar with it, but most importantly, give us your feedback! If you think it should be doing something, tell us. If you try to do something and the result if not what you expected, let us know! This tool is for you. If you have a task related to the website that you would like to see on the list, tell us. Each task can have a name, description, start date, and due date.